Contract Management

All contracts, monetary or not, entered into on behalf of the University shall be reviewed by the Office of Legal Affairs before the contract is offered or agreed upon.

Contract Routing Submission Form

WHICH AREAS NEED TO APPROVE THE CONTRACT?
Once the contract is submitted, depending on the details of the submission and answers to questions, it will route to applicable areas for approval. If an approver advises edits to the terms, the submitter will make the needed changes and send the updated terms to the vendor.  Submitters may utilize Dynamic View to check the status of their contract, to see comments from approvers, and to upload or download applicable documentation.  For assistance with Dynamic View, please review this job aid or contact contracts@westga.edu.  

Once the vendor accepts the edits (if applicable), and all necessary areas have approved, the submitter will begin the payment process and send for signature per the Delegation of Authority Matrix.

Once the contract has been fully approved and all signatures from both parties are acquired, the submitter will email the executed copy to contracts@westga.edu.

for more details

For the complete Policy and Procedure on Contract Management, see UWG PL 1007, Contract Management .

UWG Contract Management Workflow

The contract routing portal is for UWG employee use only. All outside parties will need to contact their UWG Department Liaison for any status updates or details related to the internal contract routing process.