Transcripts
The University of West Georgia has appointed Parchment as our agent for printing and mailing academic transcript documents, as well as, for sending official PDF academic transcript documents.
The official transcript documents produced by Parchment are official documents and contain all pertinent course information as recorded by the University of West Georgia.
***Please note hard copy transcripts requested for Pick-Up on the Carrollton Campus will be available in the Momentum Center.
I have an active Self-Service Banner account.
Current students or former students who still have an active account should request their electronic transcripts or a transcript to be mailed via Self-Service Banner. The cost is $2.60 per electronic transcript or hard copy transcript for pickup. The cost is $5.10 for a mailed hard copy transcript.
- Log into Self-Service Banner
- Click on Student Services & Financial Aid
- Click on Student Records
- Click on Order Official Transcript
The University of West Georgia has retained Parchment to accept transcript orders over the Internet. Please click on the "Request a Transcript" icon below to enter your order.
The cost is $2.60 per electronic transcript or hard copy transcript for pickup. The cost is $5.10 for a mailed hard copy transcript.
The following link will direct you to the Parchment screen, where you can view the status of your transcript order.
UWG does not release copies of transcripts from other institutions, including high schools, excepts when a transcript cannot be obtained to circumstances such as war, a natural disaster, or the closure of the originating institution. Under these circumstances, UWG may release an unofficial copy of that transcript, marked as "unofficial," to indicate that is was previously submitted to UWG. Please note that UWG is not authorized to certify the accuracy of information on non-UWG transcripts, as we are not the institution that originally issued them.
The above is based on guidance from the American Association of Collegiate Registrars and Admission Officers (AACRAO). For disclosure requirements under the Family Educational Rights and Privacy Act (FERPA), visit the FERPA for Students webpage.
Processing Time
- Electronic transcripts may be sent in as little as 1 hour, but please allow 1-2 business days after your order is authorized.
- Hard Copy transcripts for Carrollton Campus pickup may be available immediately in the Momentum Center after the order has completed. Please allow 3-5 business days for pickup at the Newnan Center. Valid Photo ID is required at pick up. Pick up available only during regular business hours.
- Hard Copy transcripts requested for mailing are typically mailed within 1-2 business days after order is authorized, plus delivery time.
- Holds: Some holds may delay the processing of official transcripts. If you have a hold on your account, you will receive a notice from Parchment that your transcript order is under review by the Momentum Center's Student Solutions Team.
What is included on an Official Transcript
Official transcripts contain the University Seal and signature of the Registrar. Official transcripts include the following information: Student's Current Legal Name on file with the Registrar's Office; Last four of Student's Social Security Number; Student Address; High School; UWG Admit Term; UWG Attendance Terms; Transfer Details, Dean's List Designations per Term; Institutional Hours Attempted and Earned Totals; Transfer Hours Attempted and Earned Totals; GPA; Major, Minor, and Concentration; ACT & SAT Scores on file; and Degree(s) and Certifications Awarded. Please note the following are not included: GRE or GMAT Scores and Student Date of Birth.
- First-Term and Mid-Term: It is not the practice of UWG to release partial (mid-term grades) records or first term grade records prior to the end of semester processing.
- Is photo id required to pick up my transcript? Yes, you will need your photo id to pick your transcript up in the Momentum Center/Newnan Student Services.
- Can I attach a document to my transcript request? Yes, you can attach documents to your transcript request within the Parchment website. Some documents may be available within Parchment to be attached to your transcript without needing you to upload. Example: Application Services such as AMCAS or LSAC.
Official documents issued in one country and intended to be used in another country must be authenticated in order to be recognized as valid. If the foreign country is a member of The Hague Convention, an Apostille is required. If the foreign country is not a member of The Hague Convention, the Great Seal is normally required. Countries that are members of The Hague Convention.
If a student has accepted employment in a foreign country or is returning home to a foreign country, he or she may need to have an official transcript legalized by either an Apostille or the Great Seal. Most foreign countries require the diploma versus a transcript, so it is important to find out which is required. Additionally, please be sure to obtain the required documentation prior to leaving Georgia.
The University of West Georgia does not apostille transcripts, rather the Registrar's Office is able to prepare your transcript for apostille services. Individuals who wish for the Registrar's Office to prepare their transcript for apostille services should request to pick their transcript up in the Momentum Center and email studentsolutions@westga.edu with student name and 917# requesting the transcript be notarized and prepared for apostille services. The Student Solutions Team in the Momentum Center will work with the Registrar's Office to prepare the transcript for apostille services.
Final grade reports are not mailed at the end of each semester. Students should view their final grades in Self-Service Banner. If an official grade report is needed, students should request an Official Transcript.
To View Grades in Self-Service Banner:
- Sign-in to Student Self-Service Banner
- Select Student Grades
- Select the term and level for the grades you want to see
Grades are visible once they are posted by the instructor, but they are not finalized until approximately 1 week after the grade submission deadline. Grades that are not finalized will have a blue circle with an 'i' beside them.
To View your Unofficial Transcript in Self-Service Banner:
- Sign-in to Student Self-Service Banner
- Select Unofficial Academic Transcript
- Select Transcript Level and Type (Unofficial)
- You can print a copy by selecting the print icon in the upper right corner
For prior UWG students without access to UWG Self-Service Banner: Please complete the form below and email it to studentsolutions@westga.edu along with a copy of your photo ID. Feel free to contact Student Solutions if you have additional questions about processing after reviewing the form.
A grade of NR (Not Reported) indicates the instructor did not submit a grade by the deadline. Keep checking, and your grade will be posted when it is received from the instructor.
If you require assistance, please contact Parchment. For additional information or help with a hold please contact the Student Solutions Team at studentsolutions@westga.edu or (678) 839-6140.