Need to update your personal information? Here are directions on updating your personal information on file at UWG.

Changing your Address and Phone Number with UWG

There are a few ways to change your address with UWG. Please review the following to determine which option fits your needs.

  1. Self Service Banner (BanWeb) - Main Menu - Personal Personal Information Link. This will direct you to your 'My Profile' page. Here you can view, update, or add a new address and phone number on file.
    • My Profile: Click on the Personal Information box. Next, click on Add New or the edit icon (pencil) under your current address or phone number to edit. Enter your information and click 'Update' to save. Click on the trash can to delete a current address or phone number. Click on the + Add New symbol to add a new address or phone number.
  2. To change your diploma mailing address, please complete the Graduation Information Update Form.
  3. Address Change Application (PDF, 328K) (Permanent Address, Mailing Address, and Emergency Contact Address).

Legal Name Changes

Legal Name, Legal Sex, and SSN Change Form (PDF, 287K) is required to change your legal name with UWG. Along with the form, valid supporting documentation must be provided. The following documentation is acceptable to support a legal name change:

  • Driver's License issued on or after 01/01/2008;
  • Current U.S. Passport;
  • Recent Marriage Certificate (issued within one calendar year);
  • Social Security Card;
  • Divorce Decree; or
  • Court Order.

UWG's Preferred First Name Option (New, Spring 2021)

Many students, faculty, and staff use names other than their legal first name for a variety of personal or cultural reasons. In order to better serve our campus community, we have created the option to add a Preferred First Name to show in applicable University applications. Preferred first names are limited to alphabetical characters, a hyphen (-) and a space. The University reserves the right to deny a preferred first name request if it is inappropriate in nature. Preferred first names used as misrepresentation or fraud can result in disciplinary action in accordance with University policy.

You can submit the Preferred First Name Change through Student Self-Service (BanWeb) under the Main Menu - Personal Information Link. This will direct you to your 'My Profile' page. Click on the Personal Information box to get started.  Click on the edit link in the upper right corner of the Personal Details box (top box). Once you have entered your Preferred First Name, be sure to click on 'Update' to save your changes.

The Preferred First Name is visible in the following systems within 24-hours once a preferred name has been updated in Student Self-Service (BanWeb):

  • Student Self Service version 9 - Last Name, Legal First Name (Preferred First Name). ***Please note Student Self Service Version 8/BanWeb does not show preferred first name.
  • DegreeWorks or Wolf Watch (Student Legal First and Preferred First Name will appear; Advisor Preferred First Name will appear)
  • CourseDen (Preferred Name will appear in Classlist)
  • Ivanti Service ManagerThe Preferred First Name is visible in the following systems within 24-hours once a preferred name has been updated in Student Self-Service (BanWeb):

 

To update your Preferred First Name in systems that are not integrated with Student Self-Service (BanWeb), please follow the directions below:

  • StarRez
    • Housing & Residence Life collects student preferred first name during the application process.
    • If you did not enter a preferred name at the application stage, you can login to your StarRez web portal and update. Please contact Housing & Residence Life for assistance. 
  • GMAIL: To update your name preference in GMAIL, please follow these steps:
    • Open GMAIL
    • In the top right, click Settings, then see all settings.
    • Click the Accounts and Import or Accounts Tab
    • Under "Send mail as," click Edit info.
    • Enter the name you want to show when you send messages.
    • Save.
  • Google Account: To Update your name preference in your Google Account.
    • Under your account or icon, select manage your Google account.
    • Select personal info on the lefthand column
    • Select Name, Edit, then Save.
  • Zoom Account: To update your name preference in Zoom
    • Log into Zoom and navigate to settings and select 'Profile' then 'Edit my Profile'
    • Click the 'Edit' button to the right of your name
    • Edit the 'Display Name' filed to include what you would want displayed during Zoom meetings.
    • Click Save at the bottom of the section.
  • Adobe: To update your name preference in Adobe
    • Login to your Adobe Account
    • Click your name on the top right and click Manage Account
    • Click Edit under Account and change your name. Save.

Your legal first name will remain unchanged and still show in all other university related systems. The official academic record, the transcript, financial aid documents, diplomas, and paychecks must carry the legal name. 

Legal Sex Changes, Gender Identification, and Pesonal Pronouns

Legal Sex Changes

To officially change your legal sex with UWG, please submit the Legal Name, Legal Sex, and SSN Change Form (PDF, 287K) and appropriate documentation. The following documentation is acceptable to support a legal sex change: Court Order, Driver's License, other official government-issued document reflecting the requested legal sex.

Gender Identification

You can submit your Gender Identification through Student Self-Service (BanWeb) under the Main Menu - Personal Information Link. This will direct you to your 'My Profile' page. Click on the Personal Information box to get started. Click on the edit link in the upper right corner of the Personal Details box (top box). Once you have selected your Gender Identification from the drop-down, be sure to click on 'Update' to save your changes. At this time, Banner does not offer the opportunity to display gender identity on the class roster. Only administrative staff members with access to Banner Admin will have access to this information.

Personal Pronouns

You can submit your preferred Personal Pronouns through Student Self-Service (BanWeb) under the Main Menu - Personal Information Link. This will direct you to your 'My Profile' page. Click on the Personal Information box to get started. Click on the edit link in the upper right corner of the Personal Details box (top box). Once you have selected your Personal Pronouns from the drop-down, be sure to click on 'Update' to save your changes. At this time, Banner does not offer the opportunity to display personal pronouns on the class roster. Only administrative staff members with access to Banner Admin will have access to this information. 

Preferred Email Address

The University of West Georgia email address will be set as your preferred email address. You may enter alternate email addresses, but for official communication from UWG your westga.edu email address will be utilized.

Emergency Contact, Ethnicity, Race, Veteran Classification, and Disability Status

Update your Emergency Contact, Ethnicity & Race, Veteran Classification, and Disability Status through Student Self-Service (BanWeb) under the Main Menu - Personal Information Menu. This will direct you to your 'My Profile' page.

To update your Social Security Number, please submit the Legal Name, Legal Sex, and SSN Change Form (PDF, 287K) and appropriate documentation.

Please visit UWG's General Counsel FERPA Webpage for a brief overview of FERPA, UWG's directory information list, and Disclosure information and forms.