Course Program of Study

Students will be notified by the Office of Financial Aid if their federal financial aid is impacted due to enrollment in classes that do not apply to their degree program. They will be able to see the courses that are not applicable in WolfWatch.

Beginning with the Fall 2024 semester, we will start running the process after registration opens for each term.

A student’s course registration will begin being reviewed one week after registration opens.  We will continue to review their courses if they add or drop any sessions.

Once enrollment has been “frozen” at the end of drop/add, a student’s registration will be reviewed one final time.  The only time this would be reviewed again was if a student adds or drops a course for 2nd session.

We highly encourage continuing students to officially declare their added major by priority deadlines found on The Scoop. At the very least, all curriculum changes should be completed prior to the first day of classes.

Students receiving federal financial aid are welcome to take classes which are not required for their Program of Study. However, they will need to pay for those classes out-of-pocket or with non-federal financial aid.

Electives must satisfy a requirement of your declared major. If you have been notified that an elective is not counting toward your Federal Financial Aid eligibility, contact your academic advisor. If an advisor determines that the elective is satisfying a requirement and will count toward your declared major, they will submit a course substitution request. It is important that you speak with an advisor as soon as possible to allow for processing time.

Scholarships do not require that students enroll in courses in their program of study. Scholarship awards will not be based on classes counted in the student’s major.

HOPE Scholarship and Zell Miller Scholarship are not impacted by CPoS processes, because they are State Aid programs.

All students can find their major in their WolfWatch through Banweb.

Students enrolled in courses impacted by CPoS will be notified via their UWG email. Note that students will only be notified if CPoS impacts their Federal Financial Aid eligibility.

Do NOT begin modifying your schedule without consultation with an Academic Advisor! An advisor will be able to review your registration and determine whether the system is accurately assessing your enrollment. If not and your enrollment has been approved to count as part of your declared major, Contact your Academic Advisor to discuss options.

Changes should be completed by the Friday of drop/add to ensure there are no issues. However, you do have until the last day of drop/add for enrollment changes. Please note that you do risk having enrollment that cannot be evaluated in time.

First, the term “financial aid” refers to any funding designed to assist with your educational expenses. Most financial aid flows through the school and is applied directly to your student account.

FEDERAL Financial Aid: This financial aid is generally determined based on the information included on your Free Application for Federal Student Aid (FAFSA) and comes from the U.S. Department of Education. Examples include the Pell Grant, SEOG Grant, Stafford Loans, and PLUS Loans to name a few. CPoS DOES impact these awards.

STATE Financial Aid: This financial aid may also use information included on the FAFSA to determine eligibility, but sometimes require an additional application. The primary difference is that the source of funding is from the state government. Examples include the HOPE and Zell Miller Scholarship. CPoS DOES NOT impact any of these awards.

INSTITUTIONAL Financial Aid: This financial aid may also use information included on the FAFSA to determine eligibility, but primarily looks at other factors such as high school GPA, standardized test scores, and performance. Examples: Athletic Scholarships and Departmental Scholarships, etc. CPoS DOES NOT impact any of these awards.

Only courses that are part of the program of study as documented in the degree evaluation are eligible for federal aid. Students receiving financial aid are welcome to take classes that are not required for their Program of Study. However, you will need to pay for those classes out-of-pocket or with non-federal financial aid.

Current semester majors must be officially declared and reflected in the student’s WolfWatch by the Friday of Drop/Add. Courses counting only toward future majors will not count toward the program of study.

Satisfactory Academic Progress is based on total hours taken and not federal aid eligible hours taken. All hours will continue to count towards this as noted at Satisfactory Academic Progress (SAP) for Financial Aid Recipients 

The advisor will be able to see this information on WolfWatch.

We will begin notifying students one week after registration opens.

We highly encourage the completion of course substitutions for registered courses by the priority deadlines found on The Scoop.

Processing for registered course substitutions received by the Office of the Registrar after the first official day of classes cannot be guaranteed in time for CPoS assessment.

We highly encourage continuing students to officially declare their major by the priority deadlines found on The Scoop. At the very least, all curriculum changes should be completed prior to the first day of classes.

If a student believes a course should count, but it isn’t, they should contact their academic advisor.

Learning support (classes below the 1000 level: ENGL 0999, MATH 0999, etc.) are eligible for financial aid funding up to a maximum of 30 attempted remedial hours. As long as the student is otherwise eligible for federal financial aid, the credits for the remedial courses will be considered as in-program and eligible for federal financial aid.

For many years, the U.S. Department of Education has required that institutions ensure federal financial aid funds are used to pay for courses that apply to a student’s degree program. 

The override process is completely manual and requires action from multiple departments. Please allow 7-10 business days for your financial aid to reflect the override.

Do not wait until the last minute to submit updates as major program changes are not immediate. It is the student's responsibility to ensure that their major accurately reflects their current enrollment and that any updates are submitted in sufficient time to allow for processing. We recommend major updates be submitted 7-10 business days before the beginning of the term at the latest.

Double majors must be officially declared and reflected in the student’s DegreeWorks by the Friday of Drop/Add. Courses counting toward undeclared majors will not be included in the program of study.

NOTE: Requests for major changes and course substitutions are not immediate and require manual updates in the system.

There are two separate process that will affect these courses.  The first is the program of study evaluation and the second is the repeated coursework evaluation.  The repeated course will count for the program of study evaluation if it is in the program of study as documented by the degree evaluation, regardless of the presence of a previously taken same course.  The course would still then need to pass repeated coursework evaluation to be eligible for federal aid. Visit UWG's Repeated Coursework Policy website for more information.