Leave Administration and Paid Time Off

All full-time benefited employees accrue paid sick leave at a rate of 8-hours per calendar month of service. Benefited part-time employees accrue at an equivalent ratio to their percentage of employment (e.g.,  half-time employees accrue at half the rate of full-time employees). There is no limit to the amount of sick time that an employee may accrue and carry into the next calendar year.

To learn more about sick leave policies and procedures, please see the UWG PL 4001 Associated Procedure, Employee Leave. 

Full-time benefited employees working in positions that require a 12-month work commitment accrue vacation leave as follows:

Benefited part-time employees accrue at an equivalent ratio to their percentage of employment (e.g., half-time employees accrue at half the rate of full-time employees). Executive administrative staff and faculty accrue 14-hours per month regardless of years of service.

A maximum of 360 vacation hours may be carried over each calendar year. Hours greater than 360 will be forfeited on December 31st of each calendar year. 

To learn more about vacation leave time policies and procedures, please see the UWG PL 4001 Associated Procedure, Employee Leave.

To supplement work-life balance options for University System of Georgia employees, each full time, regular employee of the USG shall be eligible for up to eight hours of paid leave per calendar year for the purpose of promoting education in this state as authorized by O.C.G.A. § 45-20-32. Only activities directly related to student achievement and academic support will qualify for education support leave. Education support leave is not charged against any other leave. Education support leave does not accumulate or roll over and is not paid – out upon change of employment status.

To learn more about education support leave, please see the USG Human Resources Administrative Practice Manual, Practice on Education Support Leave. 

In the event of an external transfer (wherein the transfer is occurring from one USG institution to another USG institution), accumulated sick leave, retirement benefits and service continuity will be transferred if the break in service does not exceed thirty (30) calendar days.

To learn more about transferring leave, please see the USG Human Resources Administrative Practice Manual, Policy on Transfers.  To initiate a transfer, please contact your Benefits Specialist. 

In the event of a transfer to or from another State of Georgia Agency, USG shall accept up to a maximum of ninety-six (96) hours of sick leave from a benefited employee who moves from a State of Georgia agency to the USG. For a USG unit to accept sick leave, the employee must have no more than a 30-calendar-day break in service. Written verification of the employee’s sick leave balance must be provided to the USG by the terminating State of Georgia agency. Annual leave will not be accepted for a benefited employee who moves from a State of Georgia agency to the USG. 

To learn more about transferring leave to or from another State agency, please see the BOR Policy Manual Section 8.2.7.8 (Acceptance of Leave from a State of Georgia Agency by the USG).