• As a state agency, everything the University community creates - both in paper and digital format - is considered a record, regardless of physical form or characteristic.
  • University records are public records and may not be destroyed, transferred to off-site storage, or transferred to University Special Collections without an official retention period.
  • All records must be retained according to legally approved records retention schedule. How long the information is retained is based on content and purpose, not format.

         These records include, but not limited to:

Examples of types of records

The State of Georgia formally defines a public record in O.C.G.A. § 50-18-70(b)(2) as – all documents, papers, letters, maps, books, tapes, photographs, computer based or generated information, data, data fields, or similar material prepared and maintained or received by an agency or by a private person or entity in the performance of a service or function for or on behalf of an agency or when such documents have been transferred to a private person or entity by an agency for storage or future governmental use.