• Who to Contact Within Budget Services

    Budget Services Areas of Responsibility 

    Name Contact Info Area of Responsibility
    Kristin Smith

    9-5578  kristins@westga.edu

    Director

    • Administration of University budget processes/policies
    • Budget Development
    • Budget Services Training
    • Resource Analysis
    • Summer Studies
    • VPAA Vacancy Pool
    Daron Prater

    9-5484        dprater@westga.edu   Hours: M-F 7:30am-4:30pm
    • Vice President of Academic Affairs (VPAA-Other, Not Vacancy Pool) 
    • Student Activities & SAFBA
    • Federal Work Study Program (committee work)
    • Student Affairs & Enrollment Management 
    • University Advancement (UA)
    • University College

    Elvia Medina-Bonilla 

    9-6406  elviab@westga.edu    Hours: M-F 8am-5pm
    • General Information and Form completion instructions
    • Budget Resources for Departments
    • Website Maintenance
    • Department Requests/Changes
    • Scholarships
    Jackson Johnson

    9-5361                            jjackson@westga.edu  Hours: M-F 8am-5pm
    • College of Arts, Culture and Scientific Inquiry (COACSI)
    • Office of the President (Budget Manager)
    • Police
    • Square Footage Allocation
    John Harry

    9-5362          jharry@westga.edu      Hours: M-F 8am-5pm
    • Auxliliary E&G
    • Campus Center
    • Capital Projects
    • Fiscal Services (Budget Manager)
    • Fiscal Services Auxiliaries: Director's Office, Parking & Transportation, Bookstore, Telecommunications, Pub & Print, Mail Services, Food Services, Vending, Coliseum, Commencement, Townsend Center, Offset Calculations
    • Health Services
    • Housing
    • Ledger Reconciliations
    Katie Lewis 9-5168  Klewis@westga.edu  Hours: M-F 8am-5pm
    • College of Education (COE)
    • Extended/Distance Learning
    • Honors College
    • Library
    • Office of Research and Sponsored Projects (ORSP)
    • Richard College of Business (RCOB)
    • School of Nursing (SON)
    • USG eCampus

    Matt Paintin

    9-3086  mpaintin@westga.edu  Hours: M-F 7:30am 4:30pm
    • Board of Regents Reporting
    • Electronic Budget Amendment (eBA) Lead
    • Facilities
    • FTE Reporting
    • Human Resources
    • Human Resources Liaison
    • Information Technology Services (ITS)
    • OneUSG Lead
    • Payroll Reallocations
    • Salary Increase Budget Lead
    Scott Puckett

     

     9-2259                          spuckett@westga.edu    Hours: M-F 8am-5pm

     
    • Athletics
    • Athletic Complex
    • Budgetary Compliance Reporting
    • Business Plans Coordinator
    • Board of Regents Reporting
    • Fees (Tuition/Elective)
    • Fringe Benefits
    • Mandatory Fee Reporting
    • Revenue Forecasting
    • Quarterly Amendments

    • Name: Kristin Smith
      Contact Info:

      9-5578  kristins@westga.edu


      Area of Responsibility:

      Director

      • Administration of University budget processes/policies
      • Budget Development
      • Budget Services Training
      • Resource Analysis
      • Summer Studies
      • VPAA Vacancy Pool

    • Name: Daron Prater
      Contact Info:

      9-5484        dprater@westga.edu   Hours: M-F 7:30am-4:30pm


      Area of Responsibility:
      • Vice President of Academic Affairs (VPAA-Other, Not Vacancy Pool) 
      • Student Activities & SAFBA
      • Federal Work Study Program (committee work)
      • Student Affairs & Enrollment Management 
      • University Advancement (UA)
      • University College

    • Name:

      Elvia Medina-Bonilla 


      Contact Info:

      9-6406  elviab@westga.edu    Hours: M-F 8am-5pm


      Area of Responsibility:
      • General Information and Form completion instructions
      • Budget Resources for Departments
      • Website Maintenance
      • Department Requests/Changes
      • Scholarships

    • Name: Jackson Johnson
      Contact Info:

      9-5361                            jjackson@westga.edu  Hours: M-F 8am-5pm


      Area of Responsibility:
      • College of Arts, Culture and Scientific Inquiry (COACSI)
      • Office of the President (Budget Manager)
      • Police
      • Square Footage Allocation

    • Name: John Harry
      Contact Info:

      9-5362          jharry@westga.edu      Hours: M-F 8am-5pm


      Area of Responsibility:
      • Auxliliary E&G
      • Campus Center
      • Capital Projects
      • Fiscal Services (Budget Manager)
      • Fiscal Services Auxiliaries: Director's Office, Parking & Transportation, Bookstore, Telecommunications, Pub & Print, Mail Services, Food Services, Vending, Coliseum, Commencement, Townsend Center, Offset Calculations
      • Health Services
      • Housing
      • Ledger Reconciliations

    • Name: Katie Lewis
      Contact Info: 9-5168  Klewis@westga.edu  Hours: M-F 8am-5pm
      Area of Responsibility:

      • College of Education (COE)
      • Extended/Distance Learning
      • Honors College
      • Library
      • Office of Research and Sponsored Projects (ORSP)
      • Richard College of Business (RCOB)
      • School of Nursing (SON)
      • USG eCampus

    • Name:

      Matt Paintin


      Contact Info:

      9-3086  mpaintin@westga.edu  Hours: M-F 7:30am 4:30pm


      Area of Responsibility:
      • Board of Regents Reporting
      • Electronic Budget Amendment (eBA) Lead
      • Facilities
      • FTE Reporting
      • Human Resources
      • Human Resources Liaison
      • Information Technology Services (ITS)
      • OneUSG Lead
      • Payroll Reallocations
      • Salary Increase Budget Lead

    • Name: Scott Puckett
      Contact Info:

       

       9-2259                          spuckett@westga.edu    Hours: M-F 8am-5pm

       


      Area of Responsibility:
      • Athletics
      • Athletic Complex
      • Budgetary Compliance Reporting
      • Business Plans Coordinator
      • Board of Regents Reporting
      • Fees (Tuition/Elective)
      • Fringe Benefits
      • Mandatory Fee Reporting
      • Revenue Forecasting
      • Quarterly Amendments

     

  • Business Office Transaction Directory

    Business Office Transaction Directory

    Transaction Type Unit Responsible (links to webpage)
    Account Codes Controller (Website)
    Agency Accounts Accounting
    Billing (External Entities) Office of Student Accounts and Billing Services (Accounts Receivable)
    Budget Amendments Budget Services
    Business Plans Budget Services
    Check Requests Accounting (Accounts Payable)
    Department Approvers (Maintenance & Updates) Center for Business Excellence
    Department Requests Budget Services
    Disciplinary Action Human Resources
    Employee Relations Human Resources
    Encumbering Travel Expenses Accounting (Travel Services)
    ePAR/PAR Human Resources
    Expenditure Transfer Accounting
    Expense Reports (Non-Travel) Accounting (Accounts Payable)
    Harassment/Discrimination Human Resources
    Hiring/Terminating Employees Human Resources
    Internal Billing Accounting
    Journal Entries Accounting
    Organizational Development Human Resources
    P-Card Purchasing Services
    Payroll Reallocations Budget Services
    Payroll/Payment Issues Payroll
    Performance Evaluations Human Resources
    Petty Cash Office of Student Accounts and Billing Services
    Position Information/Management Budget Services
    Reclassification of Positions Human Resources
    Revenue Estimates Budget Services
    Revenue Transfers Budget Services
    Salary Information Human Resources
    Requisitions/Purchase Orders (including Funding Changes) Purchasing Services
    Student Accounts Office of Student Accounts and Billing Services’s Office (Accounts Receivable)
    Time Approval Payroll
    Training (Business Office Software & Processes) Center for Business Excellence
    Travel Expenses (including Budget Failures) Accounting (Travel Services)
    Vendor Profiles/W-9 Accounting