Minors in Sponsored Programs

UWG has developed policies and procedures that are applicable to all programs and activities (conducted by both University and non-University sponsored groups) involving the participation of Minors through various scenarios. This includes camps, after-school programs, workshops, direct instruction, conferences, and similar activities where minors are under the temporary supervision of assigned adults. 

For additional information, see Board of Regents (BOR) Policy 6.9, Programs Serving Minors and UWG PL 7004, Protection of Minors on Campus and Associated Procedures. 

UWG has established a centralized database to track programs and activities serving minors held on and off campus. Program Administrators are asked to answer basic questions about their program or activity and provide 24-hour contact information. Registration also requires certification of compliance with UWG PL 7004, Protection of Minors on Campus and associated procedures. All programs and activities must be registered, whether University-sponsored or hosted by third parties in University facilities.

Additionally, all programs and activities serving minors must have a reservation in Reserve West.

Register Program Now!

Mandated Reporter Training

All individuals, paid or unpaid, who are authorized by UWG officials to have direct contact with minors, including supervision of minors are considered Assigned Adults. 

Effective May 1, 2024 all Assigned Adults are required to complete the courses listed below each fiscal year before they begin working with minors in programs sponsored by UWG and/or hosted on UWG campuses and properties.

Third party sponsored events hosted on UWG campuses and properties can also utilize this training for their employee and/or volunteers who are Assigned Adults.

1. Create or access an existing Pro Solutions Training account:
   1. Provide the required information to create an account: https://www.prosolutionstraining.com/registration/ Note: Your email address will be your username whenever you return to the site.
   2. Log in to Pro Solutions Training at: https://www.prosolutionstraining.com/login/
2. Add the course to your Pro Solutions Training account:
   1. In the Search Field, enter the course name: Mandated Reporters: Critical Links in Protecting Children in Georgia
   2. Select course, Add to Cart.
   3. Go to Cart at top right of screen.
   4. Select Purchase Now (course is free).
   5. At Order Purchase screen, select Complete Order.
3. Start the Pro Solutions Training online course:
   1. At Order Confirmation screen, you may begin the course (audio is needed).
   2. At the end of the course, you will be asked to take an assessment test.
   3. Upon successful completion of the assessment, a certificate will be provided.
4. Print a Certificate of Completion for the course:
   1. Click the Print Certificate link beside the course name on your account screen.
   2. Provide a copy of the Certificate of Completion to UWG Continuing Education each fiscal year.

 

Forms for Participants/Parents/Legal Guardians

Minors in Sponsored Programs Participant Waiver 

All minor program/activity participants and their parent/guardian should complete this form. This form contains the following authorizations:

• Medical Information and Authorization for Medical Treatment
• Pick Up Authorization
• Media, Photo & Video Release
• Youth Program/Camp Behavior Guidelines

 

Forms for Staff/Faculty/Volunteers

UWG Staff/Faculty/Volunteer Code of Conduct